Build a professional invoice in minutes, or download a ready-made template for your shop type. No sign-up, unlimited use.
Fill in your shop details, add line items for parts and labor, drop in your logo, and download a clean PDF you can send straight to the customer.
Fill in the details on the left and watch your professional repair-shop invoice build in real time. Download or print when you’re ready.
| Service / materials | Qty | Unit cost | Amount | |
|---|---|---|---|---|
| $0.00 |
This free tool creates a standalone PDF and is separate from the AutoLeap platform. Inside AutoLeap, invoices build automatically from the work order, sync to QuickBooks, and customers can pay by text.
Built with the Institute for Automotive Business Excellence, the math runs on one rule: your technicians should cost no more than 40% of your labor revenue.
Flexible layouts with separate parts and labor sections, vehicle details,
and tax suited to full-service repair work.
Everyday full-service billing with parts, labor and tax in one clean sheet.
Separate parts and labor sections so customers see the breakdown at a glance.
Carries the approved estimate, applies a deposit, and shows balance due.
Itemized labor by job, part numbers, and warranty notes so
customers see exactly what was done and why.
Each repair listed as its own job with hours, rate and assigned tech.
Adds part numbers, warranty terms and a tech notes block per line.
Bills several vehicles for one fleet account on a single statement.
Per-tire line items, mounting and balancing, road hazard coverage,
and disposal fees laid out clearly.
Per-tire pricing with mount, balance and disposal totalled across the set.
Itemizes road hazard coverage and warranty per tire alongside the sale.
Combines a tire sale with alignment, rotation and TPMS in one ticket.
Built for on-site work call-out and travel fees, service location,
arrival time, and a signature line
Call-out fee, service location and arrival time built into the header.
Breaks out mileage, travel time and a diagnostic fee before the repair.
Simple field-ready layout with tap-to-pay total and signature line.
Fast, simple layouts for oil changes and routine service package pricing,
mileage, and next-service reminders.
One-line package pricing for fast, walk-up oil change billing.
Tiered package menu (conventional / blend / synthetic) with add-ons.
A unique number plus the matching repair order, for clean records.
Business name, contact info, and the customer's name and contact.
Year, make, model, VIN, plate, and odometer in and out.
Separate sections with quantities, part numbers, hours, and rates.
Tax on parts where required, plus disposal or shop supply fees.
Due date, accepted payment methods, and what your work covers.
Use the steps below, or skip the manual work and let the generator handle the math.
Pull in the vehicle, customer, and approved jobs.
List each part and job with quantity, rate, and hours.
Apply tax, disposal fees, and any warranty terms.
Export a PDF and email or print it for the customer.
A quick reference for the charges that show up most on auto repair invoices and how to present each one so customers understand what they're paying for.
| Charge or service | Unit | Taxable | How to show it |
|---|---|---|---|
| General repair labor | Per hour | Often exempt | Hours x hourly rate. List the task completed for each line so labor is easy to follow. |
| Diagnostic / scan | Per job | Often exempt | Flat rate or hours x rate. Note the trouble codes and findings in the description. |
| Parts | Per item | Usually | Cost x (1+ markup). Show part number, description, quantity, and warranty. |
| Shop supplies | Per job | Varies | Flat fee or a small percentage of labor. State the basis so it isn't a surprise. |
| Call-out / travel fee | Per visit | Often exempt | Flat rate, or base fee + mileage. Common for mobile and roadside work. |
| Disposal / environmental | Per item | Varies | Label clearly (oil, filter, tire, battery core). Rules vary - check local requirements. |
| Sales tax | Percent | ✕ | Applied per your jurisdiction. State which lines are taxed. |
Invoices get questioned or paid late when the details are fuzzy. Here's what trips shops up most and the simple fix for each.
Combined totals look inflated and invite pushback.
Fix:
Give parts and labor their own sections with clear subtotals.
A missing VIN or odometer weakens your records and can affect coverage.
Fix:
Record VIN, plate, and mileage on every job.
"Brake work" tells the customer nothing.
Fix:
Name the system, side, and parts, and note before/after findings.
Skipping terms leads to callbacks and slow payment.
Fix:
State the due date, payment options, and what your work covers.
Build a professional invoice in minutes, or download a ready-made template for your shop type. No sign-up, unlimited use.
2× faster
invoice-to-payment when customers can pay by text
0
re-typing between your shop and QuickBooks
100%
of jobs linked to a full vehicle service record
Yes. Every template here is available as a print-ready PDF, and the free generator above exports your finished invoice directly as a PDF. Download the format that fits how you work, then edit, print, or email it to the customer.
Both. Each template is print-ready with clean margins that fit a standard page, so you can print blank copies and fill them in by hand. The generator produces a fillable PDF you can complete on screen before you export.
Yes. A blank auto repair invoice template is available to download in the template library above — pick your shop type, download the PDF, and add your own shop details, parts, and labor lines.
Use the generator above to enter your shop name, logo, labor rate, and line items, then export a finished PDF. If you prefer to edit a file directly, download the template and update the shop details, vehicle information, and parts and labor lines to match the job.
See the sample templates in the library above for an example of a completed layout — shop and customer details up top, itemized parts and labor in the middle, and tax and total due at the bottom. You can also use the generator to create your own from a sample in seconds.
Yes. A mobile mechanic invoice template is available in the template section above, built for on-site work with call-out and travel fees, service location, and a signature line. Download it free as a PDF. Yes. A mobile mechanic invoice template is available in the template section above, built for on-site work with call-out and travel fees, service location, and a signature line. Download it free as a PDF.
Build a professional invoice in minutes, or download a ready-made template for your shop type. No sign-up, unlimited use.
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